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5S manufacturing checklist

5S manufacturing checklist

Use this checklist to implement and maintain the core principles of 5S, ensuring every tool and material is in its right place while improving productivity across your operations.

Use this template
or download pdf
5S manufacturing checklist

Use this checklist to implement and maintain the core principles of 5S, ensuring every tool and material is in its right place while improving productivity across your operations.

Use this template
or download pdf

About the 5S manufacturing checklist

A 5S manufacturing checklist helps you keep your workspace organized and efficient, even with all the activity needed for production. It allows you to easily evaluate your workplace setup, making sure that every item has its purpose and every process is streamlined for productivity. With this checklist, you can apply the 5S principles of lean manufacturing so your team can stay on top of cleanliness and productivity.

Boost safety and reduce waste with the 5S manufacturing checklist

Use this checklist to evaluate the effectiveness of the 5S system in a manufacturing environment. You’ll be able to identify and address issues that impede workflow and increase costs. It prompts you to check if unnecessary objects are stored in the manufacturing section. By using it regularly, machines, equipment, and tools can be kept neat and in working order.

The 5S manufacturing consists of five sections, each focusing on a different area of the workplace: Sort, Set in Order, Shine, Standardize and Sustain. Each section has specific criteria which must be met in order to achieve a safe, organized and productive environment. The audit checklist also includes potential hazards that can be addressed to prevent costly accidents and injuries.

Key elements of a 5S manufacturing checklist

Here are the 5S steps included in the checklist:

  1. Sort: You can use this section to identify and remove any unnecessary items from your workspace. By keeping only what’s needed, you help reduce clutter and increase productivity.
  2. Set in order: This part ensures everything has its place. Tools, equipment, and materials should be arranged logically, making them easy to locate and reducing downtime.
  3. Shine: This section emphasizes cleanliness. A clean workspace isn’t just about aesthetics—it also improves safety and helps equipment last longer. Regular cleaning schedules should be captured here.
  4. Standardize: Document your processes and workflows to maintain consistency. This way, everyone on your team follows the same steps, reducing errors and increasing efficiency.
  5. Sustain: Finally, use this part to build habits. Regular audits and checks will keep the 5S principles going for long-term, ensuring continuous improvement in your operations.

Download Lumiform’s 5S manufacturing checklist today

Boost your operational efficiency with our easy-to-use 5S manufacturing checklist. With this template, you’ll keep your workspace organized, streamline your audits, and cover every step of the process consistently. It’s designed to be flexible and fits seamlessly into your workflow, aiding you in tracking progress and maintaining high standards.

Related categories

Preview of the template
Audit
S1 - Sort - SEIRI
No useless things are left or deposited in the workplace.
All devices and pieces of equipment are in regularly used.
All tools, fixtures, and fittings are in regularly used.
The warehouse area is established to store broken, unusable or irregularly used items.
Standards for discarding useless items exist and are being followed.
S2 - Set in order - SEITON
Area of tools and equipment are clean and well ordered.
Area of elements and products are clear and well organized.
Labels exist to designate locations, containers, boxes, shelves and stored objects.
Proof of inventory control exists.
Dividing lines are precisely recognised and clean as per standard.
Safety equipment is clean and in good condition.
S3 - Shining - SEISO
Grounds, walls, roofs, and pipework are in good condition and free from dirt and dust.
Racks, cabinets, and shelves are kept clean.
Machines, equipment, and tools are kept clean.
Stored objects, elements, and products are kept clean.
Lighting is suitable and free from dust.
Good movement of air throughout the room (to restrict the spread of viruses).
Pest control exists and is effective.
Cleansing instruments and materials are easily accessible.
Cleaning assignments are set and being followed.
S4 - Standardize - SEIKETSU
Information displays, signs, colour coding and other signings are established.
Methods for maintaining the first three S's are being represented.
5S checklists, plans, and routines are defined and being applied.
Everyone understands his/her duties, when and how.
Regular audits are implemented using checklists and measures.
S5 – Sustain - SHITSUKE
5S seems to be the way of life rather than just a routine.
Success stories are being displayed (i.e. before and after pictures).
Rewards and appreciation is part of the 5S system.
Completion
Any recommendations?
Name and Signature of the Inspector:
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Frequently asked questions

What is 5S in manufacturing?

5S in manufacturing is a workplace organization system aimed at improving efficiency, safety, and cleanliness. It stands for Sort, Set in Order, Shine, Standardize, and Sustain. The system ensures that only necessary items are kept, they’re easy to find, work areas are clean, and processes are followed consistently to maintain order.

How do I implement 5S in the factory?

Start by educating your team on the 5S principles. Begin with the Sort phase to remove unnecessary items, then move on to Set in Order by organizing tools and materials logically. Regular cleaning falls under Shine, while Standardize means setting up routines. Finally, focus on Sustain by conducting regular audits to keep the system in place.

What are some common mistakes when implementing 5S in manufacturing?

One common mistake is neglecting the Sustain phase—teams often start strong but struggle to keep 5S practices consistent over time. Another issue is overcomplicating the Set in Order step, where too many categories or labels can slow down productivity.

How can I motivate my team to consistently follow 5S principles?

Involve your team in decision-making from the beginning. When they feel ownership over the process, they’re more likely to stick with it. Highlight quick wins—like how organization speeds up tasks—and offer recognition or rewards when they actively following 5S.

Can 5S be adapted for smaller production setups?

Yes, 5S is highly adaptable and works just as well in smaller production setups. Instead of large-scale audits, focus on specific workstations or zones. You can tailor the Set in Order phase to suit a smaller space, and the Shine process might require fewer people or simpler cleaning schedules.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.